Businesses that support remote workers and create hybrid workplaces are always searching for ways to stay connected and maintain some degree of collaboration that matches in-person interactions. While working remotely and hybridlike has several advantages, there are some setbacks as well. Problems with productivity, organisation, and team communication are now becoming too common.
The more the traditional office setup fades away, the more we’ve come to terms with these issues, but tech businesses are realising that there’s a growing need for tools and services to make remote work more productive than it was before.
When we asked Babble, a reputable IT support London company, about Microsoft’s efforts to address these issues, they mentioned that SharePoint is one of their first recommended solutions.
When Microsoft SharePoint was first introduced in 2001, it was only a basic document management system with basic information-sharing features. After more than 20 years, SharePoint is mostly cloud-based and is now an advanced intranet solution for many businesses. With the help of SharePoint, a business may set up a private network where staff members can interact, communicate, and safely store and exchange data and resources in one local space.
With its multitude of features and services, SharePoint is a platform that most businesses say they cannot live without. However, even top managed IT services London companies are aware that this formidable force has setbacks of its own. To help you decide if SharePoint is really worth using, we’ve broken down its benefits and disadvantages for you.
Pros
Extensive Range of Features
Without a doubt, SharePoint possesses an extensive and varied feature set. A business may simply save, distribute, and manage information digitally with the use of task management, document management, asset libraries, and security information management, among other features.
Microsoft 365 Integrations
For several businesses considering to adopt SharePoint, the platform’s seamless integration with the remainder of Microsoft 365 is a major selling factor. SharePoint fits right in if teams are already using other Microsoft products.
Customisation
SharePoint was designed to be integrated and customised to meet the specific requirements of any business. To suit a company’s unique demands, developers may quickly create complex applications or simple add-ons. It is a fantastic alternative if you want flexibility.
Encourages Collaboration
The goal of SharePoint is to boost participation and collaboration among staff members. The platform establishes a single hub or intranet site for the business so that everyone can access tools, resources, and news about the company.
Along with produced personalised links and real-time editing, the platform also offers fast sharing with Microsoft Office programs.
Enhanced Data Security
Microsoft has made sure that the highest level of security encryption is used to secure SharePoint and all of the data saved on it, resulting in exceptional data privacy. There is a lower chance of data loss and duplication when SharePoint is used. For further security, businesses can also activate two-factor or multi-factor authentication as well.
Cons
Complex To Maintain and Use
Undoubtedly, SharePoint offers a wide range of features and capabilities, but this has also presented a difficulty to some as well. Microsoft 365 consultants have discovered that businesses using SharePoint require sufficient user training as well as assistance with platform maintenance.
Expensive Implementation and Customisation
Although SharePoint’s wide degree of customisation is both a benefit and a setback, it was not designed to be used as is. To make SharePoint as effective as possible, businesses must spend money on administration, training, deployment, and customisation—all of which may be too expensive for some businesses to invest in.
Too Many Feature Options
Contrary to popular belief, there is such a thing as too much good sometimes. Businesses must carefully consider what best suits their needs and activate the features that are most important. An overly complicated platform might be too confusing and disorganised for all staff members, which may lead to frustration within the workplace.
Limited Mobile Access
And lastly, while SharePoint is typically excellent for exchanging data and resources, accessing the platform on mobile devices may be challenging. If employees in the business require ready access to their phones at all times, this is not the best option.
Conclusion
Ultimately, SharePoint is an excellent platform that has revolutionised several businesses, regardless of size. It is evident that SharePoint has so many features and advantages that, in the wrong hands, some of them may really work against you. Most people agree that improper use or ignorance are the main reasons why people dislike SharePoint. Businesses considering its implementation should be aware that while planning and training will be necessary, once SharePoint is up and running, it may be a great asset to your business.
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